Reservations may be made by:

• Booking Online

• Calling (918) 254-1608

All reservations will be acknowledged with a confirmation on a first-come, first-served basis.

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You are responsible for verifying everything on your confirmation is accurate and complete, including dates of travel, options selected, and that each traveler name matches the relevant passport or government issued ID used for travel. Spears Travel cannot accept responsibility if we are not notified of inaccuracies within 7 days of emailing the confirmation. 

Deposit: $250 per person is due upon registration

Final Payment: September 30, 2025

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Final payments will automatically be charged to the card on file that was used for your deposit payment.

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Payment may be made by credit card or check. Visa, Mastercard, American Express, and Discover are accepted. Credit card charges will appear on your statement from Total Sports Travel. 

If paying by check, make the check payable to Spears Travel and mail to: 8180 S Memorial Dr, Tulsa, OK 74133

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Payment on any tour indicates you and all members of your traveling party have read and accepted these Terms & Conditions. 

Notice of cancellation must be received in writing. 

Cancellations made prior to August 31, 2025 will result in loss of deposit. All reservations are fully non-refundable after August 31, 2025.

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Refunds will not be given for unused travel services or other package inclusions not used by the participant. If cancellation by one of more travelers alters the room requirements of the remaining travelers, those still traveling will be required to pay a revised rate. We regret that we cannot make exceptions for personal emergencies. We request that you consider purchasing travel insurance.

In today’s changing travel environment, it’s important to protect your travel investment so you can relax and enjoy your trip. For your convenience we offer travel protection plans provided by Travel Guard Insurance Services. To cover pre-existing conditions, most policies must be purchased within 14 days of making your initial deposit. Travel protection insurance prices are based on your age and the trip cost. For more information on these plans please visit: Travel Guard.

Spears Travel makes every effort to contract with providers of lodging, transportation and entertainment which fully comply with the Americans with Disabilities Act. If you have special travel or accommodation needs, you must notify us in writing as to the nature of that need. Spears Travel nor any of the providers of transportation, lodging or entertainment can attempt to provide special accommodations without advance notice. Passengers requiring special assistance, including without limitation those who permanently or periodically use a wheelchair, must be accompanied by someone who is fit and able to assist them, and who will be completely responsible for providing all required assistance. The right is reserved to decline to accept or retain any person as a member of this trip who, in the opinion of Spears Travel is unfit for travel or whose physical or mental condition may constitute a danger to themselves or to others on the trip.

​Spears Travel does not employ medical personnel. Any medical attention you require while traveling with Spears Travel must be sought through a local medical facility, if/when available, for diagnosis. All related charges are at your expense. Spears Travel cannot guarantee the availability of medical facilities or for the quality of the care or services.

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Spears Travel reserves the right to remove or quarantine any passenger who shows signs of illness, or who poses a threat to the safety and health of other passengers. Removal or quarantine of passengers for any health, safety, or behavior-related assessment is at the sole discretion of Spears Travel. Any costs incurred for medical assessments, diagnosis and/or any other medically-related charges are your responsibility to pay and are due at time of services. Passengers will be allowed to rejoin Spears Travel with confirmed medical certification from a licensed health practitioner indicating you are able to travel without causing harm or posing a safety threat to other passengers.

Children’s rates are limited to those 12 years of age or under sharing a room with at least one adult and using existing bedding configuration

If the room is occupied by 1 adult and a child/children, the adult will be charged the single price and the children the child’s price.

If 2 adults and a child/children occupy a room, the adults will each be charged the double price and the children the child’s price.​

Game tickets are included in the travel package. Should you obtain a game ticket from other sources, you may deduct $xx from the package price.

Porterage at hotels for one suitcase per person is included in the tour price (where available) and if listed under the “Included Features” in the tour program. 

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No responsibility is accepted by Spears Travel for loss of or damage to baggage or any of the traveler’s belongings throughout the duration of the tour. Travelers are strongly encouraged to not bring valuables such as jewelry and large amounts of cash. Any such valuables should not be left in baggage out of the control of the traveler.

Carry-on bags should not exceed the dimensions of 12" x 11" x 6". For safety reasons, wheeled carry-on bags are not suitable as hand luggage on motor coaches and mini-buses. Carry-on bags must be small enough to store in overhead bins or under the seat in front of you on motor coaches and other transportation.

Traveler agrees to be responsible for all incidental charges incurred in excess of those covered by the package. Incidental charges can include food, beverages, telephone use, internet use, parking fees, and other hotel charges. All hotels require a credit card for incidental charges at time of check-in. Hotels expect departing guests to vacate rooms by the posted check-out time and arriving guests to check-in later than the posted check-in time. Most hotels do their best to minimize inconvenience and store luggage if one chooses to arrive early or depart late. 

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Check-in times vary; Spears Travel cannot control or guarantee check-in times.

All tour itineraries are subject to change taking into consideration specific circumstances in the destination out of Spea Travel's control.

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The hotels listed on the website are intended to be used; however, hotels are not guaranteed. Spears Travel reserves the right to substitute other hotels than those listed on the itinerary pages. If a change becomes necessary for any reason, or hotel location changes within or outside itinerary cities, the hotel substituted will be of equivalent quality to those shown. No refunds are provided for hotel changes; full cancellation penalties, as noted above, apply.

This program is operated on behalf of the Oklahoma State University Alumni Association under the management of Spears Travel, 8180 S Memorial Dr, Tulsa, OK 74133 and Collegiate Athletic Travel (CAT), 310 S. Burrowes St., State College, PA 16801. ST/CAT serves only as an agent for the tour participant in regard to travel, whether by airline, motor coach, railroad or ship and assumes no liability for injury, damage, loss (including baggage and personal possessions), accident, delay, or irregularity which may be occasioned either by reason of defect in any vehicle or for any reason whatsoever, or through acts of default of any company engaged in conveying the participant or in carrying out the arrangements of the tour. ST/CAT shall not be responsible for losses or additional expenses incurred by tour participants that result from weather or mechanical related delays of aircraft or other transport modes, sickness, weather, strike, government disorder, war, acts of God, quarantine, criminal acts, or other causes. Nor does ST/CAT assume any liability for personal injury, damage to or loss of personal possessions, or accidents and/or delays that result from negligence, default or “failure to perform” on the part of any subcontracted travel or service provider. All such losses or expenses will be borne by the tour participant as tour rates provide only for arrangements as detailed on the website. ST/CAT reserves the right to refuse to accept or retain any person as a member of the tour at anytime. ST/CAT also reserves the right to substitute comparable accommodations and transportation and to make any changes in the itinerary where deemed necessary. In the event of insufficient participation, ST/CAT reserves the right to cancel any or all parts of the tour and make appropriate refunds to the participants in accordance with applicable US Department of Transportation rules.​​